We know it can be dull to read about things you think you’ll never need to know, but we do ask that you read these ones! It helps us to make sure we’re on the same page for the best possible, and safest, experience for your camper during their  summer with Ross Creek, especially in a year where people have been so worried about the health of the people they love.  

When you register, you will see that there is a new waiver form that we are asking everyone to sign for 2023, and if you have already registered, we will be sending you one that will be required before you come to camp. We will also be in touch in the week before you come to camp to make sure that you are all excited and ready for camp!

CAMP TIMES
Day Programs run from 9 – 5, and we ask that campers are dropped off and picked up no more than 10 minutes on either side of those times, to ensure a smooth camp.

CAMP PHILOSOPHY
At Ross Creek we believe in respectful freedom – in the arts everyone needs to be able to express themselves creatively – and we encourage independence and innovation while ensuring all campers, staff and parents respect each other’s work and needs. Camp staff encourages campers to explore their creativity in a safe atmosphere of fun and respect.

EMERGENCY CONTACT
Our goal at RCCA is to provide a safe, wholesome, exciting camp experience for your camper. However, we need to plan for the unexpected. For your camper’s safety, please provide us with the name and telephone number of an emergency contact person who will be available during camp hours aside from you, and let us know what that person’s relationship is to your camper. Please update contact information as required. If you need to reach the camp in an emergency, call the main office at 902-582-3842.

CAMP REGISTRATION
All registrations are accepted on a first-come, first-served basis. Registration is only considered complete once the Registration, full fee and waiver are received. Register online or by mail at the Ross Creek Centre for the Arts, Box 190, 555 Ross Creek Road, Canning, NS, B0P 1H0, Canada. You can also fax us at 582-7943 or email education@artscentre.ca. Ross Creek will hold bursary spots for successful Campers for seven days after they are notified. If the Camper has not responded in that time, the spot will be released to a Camper on a waiting list for a bursary.

CANCELLATION POLICY
Programs may be cancelled at the discretion of the RCCA due to minimum participation requirements or unforeseen circumstances, and in the case of a wider public health emergency which mandates closure.

GENERAL REFUND POLICY

Cancelled bookings up to 30 days before the camp will receive a refund less an administration fee of $10 for single day programs, or $50 for full week programs.

In the case of a camper who cannot attend but who falls within the 30 days before camp, we are pleased to offer a credit toward a different program. If a family decides to take that offer, it is good for any program within 18 months of the initial registration for which the child is eligible. Alternatively, families can choose to convert their camp fee into a donation and receive a tax receipt less an administration fee.

Please note: refunds are not given if a child is asked to leave camp for behaviour which goes against our Code of Conduct.
In the event that a program is canceled by the RCCA for any reason other than public health directive (force majeure), a full refund of all fees paid will be issued.

ILLNESS REFUND POLICY

Having healthy campers and staff is important to us. If your child is sick or has been exposed to a contagious virus, we do ask that they remain at home until they are clear of symptoms or in the case of COVID, testing negative. Refunds or credits will be prorated. In other words, if a camper has participated for 2 days of five and falls ill, we will credit or refund the three remaining days.

If we are mandated to close due to a wider public health emergency (force majeure), we are asking for your patience and your consideration as a non profit charity. As such, we would ask for parents to consider keeping any lost program fees as a full credit for any programs at the centre and/or Two Planks and a Passion Theatre for any member of your family in the next 18 months, or to turn the fees into a charitable donation for which we will issue a receipt.

CELL PHONES
Camp is more than an activity vacation for your child. It is a chance for them to develop new friendships, new confidence and new independence, all in the context of nature and a highly interactive and stimulating arts program. Cell phones and social networking sites interfere with the benefits your child should be getting from camp. Please do not send a cell phone or internet accessing device with your child.
If they do arrive with one, we will put the sim card in our safe at check in and keep it for them for the duration of camp. The camp staff will call you if there is ever a need to do so with any serious situation relating to your child’s health or well being. Parents are also urged NOT to call their campers with non-emergency topics during the camp week. For emergencies, call the camp at the landline numbers listed above. Your understanding and cooperation is appreciated.

PROMOTIONAL MATERIALS
RCCA reserves the right to use photographic and video material of the camps, campers, and their artwork for any promotional materials. Please inform the Camp Director in writing before camp begins if you do not wish to have your child’s image used in any RCCA materials. 

CAMPER SAFETY
Every precaution is taken to ensure camper safety, but in the event of sickness/ accidents, RCCA cannot assume liability.
By submitting the registration for camp, parents are agreeing to the following waiver:

1. You release Ross Creek, its staff, volunteers, and the CoastArts Association of and from all manner of actions, claim and demands of whatever nature which result from any loss, illness, injury or expense sustained, arising out of or in any way connected with participation in any program or attendance at a location operated by the Ross Creek Centre for the Arts.
2. Further, In the event your child is injured, ill or in need of medical attention and you are unable to be contacted, you authorize Ross Creek staff to seek medical attention on your behalf.
3. You agree to adhere to our COVID-19 policies, and agree that:

    3.1.  You will inform our staff if there are any potential transmission risks for your camper or family;
3.2.  You will adhere to all directives of Ross Creek in regard to self-isolation or removal from camp in case of potential risks;
3.3   You will work with your child to ensure they understand the importance of physical distancing and are prepared to assist us in helping them along with their learning so that they can have a great time;
3.4.  If your child is unable to work within the provincially mandated directives, Ross Creek reserves the right to ask you to remove your child from camp until they are ready – if so, we will provide a pro-rated credit for another session or another year.
4. You and your child agree to our code of conduct
5. You agree that your family will adhere to our camp policies as outlined on our website.

PEANUT POLICY & ALLERGIES:
We are moving from a blanket No-Peanut policy to one of managed risk, where in the event that we have a camper with a severe allergy we will work with their family as we do not for other severe allergies and impement our allergen protocols and eliminate peanut products from teh centre for the period that camper is with us. IMPORTANT: We are pleased to cater to food allergies. Please list all food allergies and dietary restrictions on the health section of your registration.

HEALTH & WELL-BEING
The RCCA Collects Health information to ensure the safety and best interest of camp participants. All information is strictly confidential. Because we are concerned for the health and welfare of all of our campers, it is essential that parents advise the Camp Director of any existing or potential medical conditions, physical or emotional, concerning their child. RCCA camp staff can administer prescription to children only with the following signed authorization:
1. Written authorization with the dosage and times any drug is to be given.
2. Authorization must be signed by the parent/guardian.
3. Medication must be in its original container, clearly labeled with the child’s name, the name of the drug, the dosage, the date of purchase and instructions for storage and administration
4. Epipens must remain with the child at ALL times
5. Camp staff may NOT administer needles (except epipens in an emergency situation).
6. Please see here to read our immunization policy.
7. Camp families are asked to provide us with explicit approval for any over the counter medications (Ibuprofen, Acetaminophen, etc.) on the registration form, which would only be administered with approval by our first aid trained staff.

CODE OF CONDUCT
We anticipate having an wonderful time with your child, and in order to maintain a fun and exciting atmosphere with respectful freedom for both campers and staff, the RCCA has the following code of conduct for all of us to understand:

1. Campers, staff and parents should behave respectfully toward each other at all times. Verbal or physical bullying may result in immediate dismissal, with no refund. If a camper is known to bully other kids outside of camp, we will have that discussion before camp and refund any money if it is clear that they will not thrive at camp. 
2. All overnight campers need to be in their assigned area at curfew and to comply with the quiet hours, lights out, and other rules of the camp.
3. Items which are unsafe, intrusive, offensive, or otherwise objectionable should not to be brought to camp. Knives, electronic equipment, noise makers, and certain printed matter are examples.
4. The possession and use of alcoholic beverages, tobacco (including e-cigarettes and vapes) and/or drugs (other than required and disclosed medications) during camp sessions is prohibited and campers found with them or using them may be sent home, without refund.
5. Everyone is expected to participate as they are able in all planned activities as defined by the camp schedule and to be in appropriate and respectful dress.
6. Tampering with fire extinguishing equipment or other emergency equipment is prohibited.
7. Obscene, discriminatory language and/or rudeness are not acceptable.

Ross Creek Centre for the Arts (RCCA) reserves the right to expel at any time campers deemed to be behaving in a way that threatens the safety or well-being of themselves or others, or who place at risk the property of Ross Creek Centre or campers.

Parents will be advised, both verbally and in writing, by the Camp Director if their child has trouble with the world of Ross Creek camp.  Such problems might include actions or words that disrupt camp activities, such as bullying other campers or disregard for the rules that govern the camp day. Refunds will NOT be given for the rest of the session or for subsequent sessions and charges may be made for damaged property. Ross Creek Centre reserves the right to suspend campers from activities where their behaviour is contrary to the health and/or well being of camp. 

In registering for camp, the Camper and Parent / Guardian agree that they have read or heard, understood and agree to be bound by the camp philosophy, policies and code of conduct of the Ross Creek Centre for the Arts.  

The Ross Creek Centre for the Arts is an accredited camp, belonging to the Camping Association of Nova Scotia and PEI.